Position: Site Supervisor
Reports to: Program Manager/ECE Manager
The Site Supervisor of St. Gabriel Child Care manages and supervises the sites operations and the children’s educational program, with all inter-related components: physical plant, staff supervision and training, childrens programming, liiason with parents, host school, community resources, social agencies, students in training, volunteers and consultants and the CCEYA, Regulations and Centre’s Policies and Procedures. The Supervisor is responsible for providing leadership in keeping with the philosophy of the Early Learning and Child Care Program at St Gabriel Child Care Centres as well as for quality client service to foster engagement, expression, wellbeing and belonging.
- Responsible for meeting with prospective parents to explain the enrolment policies/procedures and complete all required documentation including, family child information, medical, collection of fees and record payments, prepares and submits to the Board of Directors all statistical information related to parent/child population including family enrolment status and children's progress reports.
- Maintain records on staff hours, absentee records, vacation entitlement, mileage, annual file updates. In addition to the occurrences of the Centre, i.e. sickness, accidents, fire drills, Playground checks. Flushing, etc. as required by the CCEYA.
- Maintains records/schedules as required. maintains records of attendance, children, staff files, programming, prepares, maintains register.
- Assists in the supervision of staff and, conducting orientations and training, student field placements, and community services volunteers- conducts ongoing individual supervision, i.e. goal setting, staff development, coaching and mentoring annual evaluations, disciplines when required, observes staff in activity room, participates in ongoing team meetings and parent interviews.
- Inspects Centre operations to ensure proper standards for food services and cleanliness are Food Handling Certificate to be current.
- Assists the Program Manager and Executive Director with monitoring and controlling the Centre's budgets; projects needs and maintains adequate supply of equipment and materials on a regular basis, locates, purchases and delivers supplies; submits to the Executive Director a requisition request order for purchases exceeding $500.00.
- Consults with other agencies, staff, students, parents, doctors, community health nurses, public health inspector, Early Intervention Supervisor, Community Health nurses regarding integration, case conferences, field practicum and other programs available to the child.
- Consults with Ministry of Education advisor regarding program and license and Community Support Services regarding children they have referred to the program.
- Responds to parents regarding various matters, ie. fees, medication, health, clothing, food, community services, etc.
- Ensures ratios are maintained at all times.
- Responsible for the nutritional requirements of the children are being met in accordance with the Day Nurseries Act and Regulations.
- Responsible for ensuring that policies and procedures as set forth by Board of Directors are followed at all times.
- Ensures that the daily duties of the staff are being carried out as per the CCEYA Regulations.
- Assists with the supervision, orientation, training, evaluation and performance management of the staff; and assigns staff to age groups.
- Ensures adequate supply of all necessary equipment and materials.
- Maintain health and safety procedures in accordance with prescribed policies, laws and regulations.
- Evaluates the program to ensure it meets the needs of individual children and the needs of the group
- Participate in assessment meetings with Supervisor and outside agencies and make program recommendations
- Solicits parent feedback regarding their child on a daily basis; listen to parental concerns and respond appropriately; act as a resource to parents regarding issues such as child development, age appropriateness, etc.; provide support and empathy to parents while maintaining a professional and objective relationship with them. Encourage parent engagement.
- Attend all site supervisor meetings, some board meetings and sit on at least one committee.
- Performs other duties, as assigned, that are in accordance with job responsibilities or necessary
Be knowledgeable, informed and current with philosophy and child development
- Attend weekly supervisors meetings with the Program Manager. Provide regular reports to the Program Manager
- Attend bi weekly meetings with Supervisors and attend site staff meetings monthly or more often when required. Minutes will be recorded and reviewed by all staff in attendance. Minutes will be shared with staff not in attendance. Minutes will be initialed by all staff.
- A diploma or Degree in Early Childhood Education from a recognized University or equivalent.
- Minimum 2 years experience in a supervisory capacity, in child care or Before and After School with children of the same age level.
- Two to five years experience in an Early Childhood Education program, working in an integrated setting with children of all age groups.
- One to two years experience working in an office setting
- Current Red Cross or Standard St. John Ambulance certificate in First Aid and Infant and Child CPR Certificate.
- Certification with the College of Early Childhood in good standing.
- Excellent communication skills, both oral and written.
- Excellent organizational skills and inititiative
- Creative problem solving skills
- Working knowledge of the Child Care EarlyYears Act.
- Fluent in Microsoft Office Software
- A clear Vulnerable Screening Police Check with no negative contact. This is to be resubmitted every five years
- Ability to work independently and make decisions regarding crises and difficult situations based on knowledge of the CCEYA and the policies and procedures of the child care center.
- Private vehicle and valid driver's license.
- Familiarity with children's adaptive devices an asset.
- Calculator, personal computer, fax machine, telephone, photocopier.
- Basic tools necessary to perform minor maintenance and repairs.
Performance Competencies and Criteria:
- Demonstrate ability to set and meet goals evaluated through ongoing and annual supervisory feedback and achievement of business plan objectives and agreed upon professional personal goals.
- Demonstrate ability to make informed decisions and to follow through on decisions made.
- Demonstrate knowledge of profession and ability to apply that knowledge in the Program
- Demonstrate effective communication and interpersonal skills to be evaluated through staff and client feedback on an ongoing basis
- Demonstrate teamwork with internal and external contacts- being able to work collaboratively with others in a participactive environment to be evaluated through peer feedback on an ongoing basis
- Demonstrate organizational abilities to be evaluated by maintaining necessary documentation and providing reports to Program Manager
- Demonstrate ability to be tactful – being respectful and polite when dealing with people, and being able to appropriately deal with people in difficult situations to be evaluated through client feedback on an ongoing basis